Sunday, August 22, 2010

EM1000k Volunteers

*** List of Volunteers ***
Tom Rosenbauer (610) 417-7161
Jim Logan 412-580-8575
Guy Harris (908) 528-6384
Dan Barbasch (607) 342-4564
Ron Anderson (609) 731-9894
Gilbert Torres (610) 203-0926
Christiane Torres (610) 203-0926

*** Wednesday 9/25 ***
- Hostel Start evening: Rider sign-in: Tom

*** Thursday 9/26 ***
- Hostel Start morning: Rider sign-in; rider meeting; event start: Tom
- Hostel Start morning: Collect drop bags; transfer supplies: Tom, Jim
- Sweep/Revitalement morning: Jim
- Sweep/Revitalement afternoon: Tom
- Sweep/Revitalement evening: Guy
- Hallstead Overnight Controle: Jim, Guy, Dan

*** Friday 9/27 ***
- Sweep/Revitalement afternoon: Guy
- Lewisburg Overnight Controle: Ron, Guy
- Transfer drop bags & supplies to Lewisburg: Jim

*** Saturday 9/28 ***
- Sweep/Revitalement afternoon: Guy
- Return drop bags to hostel: Ron
- Hostel Finish afternoon: Gilbert, Christiane
- Hostel Finish evening: Tom

*** Food/Supplies ***
- Hostel start: oatmeal, bagels, fruit, danish
- Hallstead dinner: Tom's meatless lasagna, meatballs
- Hallstead breakfast: provided by hotel
- Lewisburg dinner: Tom's pasta salad, pizza
- Lewisburg breakfast: provided by hotel
- Hostel finish: Gilbert & Christiane's meatless chili, bobili pizza

*** Overnight and Start/Finish Controles ***
- Pick up room keys, confirm early breakfast availability
- Large room/suite has been reserved for the volunteer room
- Transfer drop bags to volunteer room (use hotel's baggage cart)
- Setup of message board in lobby
- Use sign-in sheets to record both the arrival and departure time of riders:
- Hallstead has kitchen efficiency for cooking lasagna
- Lewisburg has mix of 2 double / 1 king beds + roll out and smoking/non-smoking
- Hotels may ask for actual room assignments (use marked up sign-in sheet)
- Hostel start/finish has very limited cell phone coverage: most cell phones do not work.  There is a remote hand set at the hostel that is available for our use (get this from the house parents: John or GerriAnn).  The hostel phone number is: (215) 536-8749

*** Other Notes ***
- Expenses: use PA Randonneurs debit card or get reimbursed
- Send rider updates to Tom's cell phone (text or voice) or e-mail
- Useful rider updates are the time/position of the first and last riders, and when all riders are in or out of the overnight controles.  This info will be posted on the message board, along with  projected time of arrivals of riders -- this will allow volunteers to adjust their schedules, as needed.
- Rider sign-in sheet is posted here:

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